Privacy Policy

Last Updated: March 2026
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1. Scope of this Policy

Ascertain Systems, Inc. (“Ascertain,” “we,” “us,” or “our”) respects your privacy and is committed to protecting it through our compliance with this privacy policy (“Privacy Policy”). This Privacy Policy applies solely to information collected through our public marketing website at www.ascertain.com (“Website” or “Site”).

Important: This policy does not apply to the Ascertain healthcare automation platform or any private, client-specific environments used by our customers. Those environments are governed by separate Master Service Agreements (MSAs) and Business Associate Agreements (BAAs) and operate under strict HIPAA compliance frameworks.

Please read this Privacy Policy carefully to understand our policies and practices regarding your information. By interacting with our Website, you agree to the collection, use, and disclosure of your information as described in this Privacy Policy. If you do not agree to these policies and practices, please do not use our Website.

This Privacy Policy may change from time to time as described below. Your continued use of the Website after we make changes to this Privacy Policy is deemed to be acceptance of those changes, so please check this page regularly for updates.

2. Information We Collect

We collect information that you provide directly to us and data that is automatically collected through your use of the Site:

  • Contact Information: When you contact us or request a demo, we collect your name, email, company name, and message.
  • Applicant Data: If you apply for a position through our careers page, we collect your resume, contact information, professional history, LinkedIn page, and any other information you choose to provide. This information is processed by our third-party recruiting platform.
  • Analytics Data: We may collect IP addresses, browser types, device information, and pages visited via Google Analytics or other cookies and website tracking technologies.

3. Cookies and Tracking Technologies

We may use cookies to enhance your experience and analyze site traffic:

  • Analytics and Marketing Cookies: For example, we may use Google Analytics to collect information about your visit. You can opt-out by using the Google Analytics Opt-out Browser Add-on.
  • Functional Cookies: We use cookies to recognize returning visitors, manage form submissions, and support our embedded career portal.

You can set your browser to refuse all or some browser cookies or other tracking technology files, or to alert you when these files are being sent. If you disable or refuse cookies or similar tracking files, some Website features may be inaccessible or not function properly. While some browsers include a “Do Not Track” (DNT) setting, our Website does not currently respond to browser DNT signals.

4. How We Use Your Information

Information collected on this Site may be used to:

  • Respond to your requests for information or demos.
  • Process and evaluate job applications.
  • Analyze and improve our Website functionality and marketing efforts.
  • Send you marketing communications about our products and services, where you have requested information or opted in to receive updates. You can opt out of marketing emails at any time by using the unsubscribe link included in each email.
  • Carry out our obligations and enforce our rights arising from any contracts entered into between you and us.
  • Notify you when Website updates are available and about changes to any products or services we offer or provide.
  • In any other way we may describe when you provide the information.
  • Fulfill any other purpose for which you provide it.
  • For any other purpose with your consent.

5. How We Disclosure Your Information

We do not sell your personal information. We may disclose information that we collect or you provide as described in this Privacy Policy:

  • To our subsidiaries and affiliates.
  • To contractors, service providers, and other third parties we use to support our business and use it only for the purposes for which we disclose it to them.
  • To parties and networks that provide online tracking technologies that we use to conduct analytics and marketing activities relative to the use of the Website and as described above.
  • To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by us is among the assets transferred.
  • To fulfill the purpose for which you provide it.
  • For any other purpose disclosed by us when you provide the information.
  • With your consent.

We may also disclose your information:

  • To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
  • To enforce or apply our Website Terms of Use and other agreements.
  • If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of our company or others.

6. Your Rights

Depending on your state of residence, you may have some or all of the following rights regarding the personal information we collect through this Website:

Right to Know/Access: You may request that we disclose the categories and specific pieces of personal information we have collected about you.

Right to Delete: You may request deletion of personal information we have collected, subject to certain legal exceptions.

Right to Correct: You may request that we correct inaccurate personal information.

Right to Opt-Out of Sale/Sharing: If applicable, you may opt out of the sale or sharing of your personal information for cross-context behavioral advertising.

Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights.

To submit a request, email us at privacy@ascertain.com. We will verify your identity before fulfilling your request and will respond within the time required by law. If we need additional time, we will notify you of the extension and the reason. You may designate an authorized agent to submit requests on your behalf. We honor Global Privacy Control (GPC) signals as a valid opt-out request where required by applicable law.

7. Data Retention

We retain personal information described in this Privacy Policy for as long as reasonably necessary to fulfill the purposes for which it was collected, or as required by law. After the applicable retention period, personal information is securely deleted, destroyed, or deidentified.

8. International Use of Website

If you are interacting with our Website from a location outside of the United States, please be aware that your connection will be through and to servers located in the United States. By your use of the Website, you acknowledge that any information we collect will be processed, stored, and transferred in and to the United States or other jurisdictions, which may have different privacy laws that may or may not be as comprehensive as your local law

9. Children’s Privacy

Our Website is not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have inadvertently collected personal information from a child under 16, we will take steps to delete that information promptly. If you believe we may have collected information from a child, please contact us at privacy@ascertain.com.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. If we make material changes, we will update the “Last Updated” date at the top of this policy. We encourage you to review this policy periodically.

11. Contact Us

For questions regarding this Website Privacy Policy, please contact us at:

Ascertain Systems, Inc.
Attn: Privacy
345 Park Ave S, FRNT2
New York, NY 10010

Email: privacy@ascertain.com